Timesheet Overview

Timesheet provides the capabilities to log and track time spent on projects, calculates fees due, push billable time to invoicing and understand work effort and efficiencies

Record Time

Timesheet enables the amount of time spent on a project or activity to be recorded, each timesheet submitted results in the amount chargeable to clients being calculated ready for invoicing.

Create chargeable and non-chargeable projects, record time against both in Timesheet.

Timesheet records time against weeks, you can submit, recall and resubmit a week as many times as you want.


All our applications in the ZotaBooks eco-system are pre-integrated, which means the entries you make in the timesheet are automatically and instantly made available to invoicing once you have submitted the weeks timesheet.

Also, the ability to change a weeks timesheet entry is removed once the week has been invoiced.  Timesheet and invoice are always synchronised.

Timesheet has many capabilities, click on the items below to read more about what Timesheet offers:

All users given access to the solution by you can use Timesheet, restrict which projects users can book time to, monitor who has submitted timesheets and who has not.

Add as many projects as you need, timesheet can record time against many projects for in one week.  Book time to both internal and external, chargeable or non-chargeable projects in the same week.

Timesheet is ready to use immediately, just add projects and users.  

Timesheet useable from any location, Working abroad,  thats fine!

Timesheet comes pre-integrated to the ZotaBooks eco-system, just add your company, projects and users and off you go.

Built in logic ensures that business logic is followed, for example only invoice time for w week once that weeks timesheet has been submitted.

Reporting on timesheet submissions is ready for you to use, see a users chargeability, overall hours booked to a project, who has booked time to a project and what has been billed.

Choose whether or not to charge project time to client by creating chargeable projects.  Select whether time booked to a client is included in the invoice or not.  

Choose whether or not to charge project time to client by creating non-chargeable projects. Time booked to non-chargeable projects is not sent to invoicing.  

Capability to enter timesheet for others, or others for you.

Time is entered in hours to one decimal place, 6 minute intervals.

Recall any timesheet which has not been invoiced.

Every project days entry can be traced to the accounts.

You can access your Timesheet (or any other ZotaBooks application from any device with web connectivity.

You can access your Timesheet (or any other ZotaBooks application from any location with web connectivity.

Access Timesheet anytime day or night, do your admin when you want (on a train? absolutely!)

Because we manage the technical aspects of the solution, you always have the latest version.

Your data is held on the Amazon cloud, which makes it as secure and loss proof as possible.

Timesheet, simple to use interface

Timesheet is designed to be simple to use, we have removed complexity and provided a powerful, flexible tool which takes seconds to familiarise yourself with.  Our streamed overview right is less than 60 seconds.

When is the last time you learned a new piece of software that quick?

And, its not just Timesheet which we have made simple to use.

Online & App Integrated Help Videos

We find it easier to follow an instructional video than a document or someone on the phone, we have placed on our YouTube site instructional videos on all aspects of using the ZotaBooks apps.  The help videos are also available within the ZotaBooks app, just click the video camera icon at the top of each screen.  

There for you to use at your own pace and time, available 24 x 7.

Scroll to top