ZotaBooks provides the capability to track time worked, expenses incurred, store expense receipts, raise invoices, manage bank accounts, calculate and manage VAT and submit via MTD, calculate corporation tax, manage payroll and personal tax payable for multiple individuals, manage dividend declaration and payments.

You may start off as an individual or small group of individuals, but in time your business may grow.  ZotaBooks is fully scalable, running on Amazon Cloud ZotaBooks can scale to meet the needs of the largest of businesses.  

As you grow, ZotaBooks scales.  Don’t worry about needing to re-platform as you grow, ZotaBooks lets you focus on your business.

ZotaBooks provides all the capabilities needed to keep your accounting records in control.

Work on multiple projects, no problem !!  ZotaBooks lets you have as many projects as you need. 

Have more than one company, thats fine too.  Setup  as many companies as you want in ZotaBooks.

Designed to support you, ZotaBooks is the freelancers friend.

What capabilities does ZotaBooks provide ?

ZotaBooks is an eco-system, an integrated set of applications, you don’t need to worry about setting up or configuring, its ready to use out of the box.  Simply sign up and be using within 10 minutes.

ZotaBooks provides the following ready to use apps for all price plans selected:

  • Timesheet
  • Expenses
  • Sales
  • Invoicing
  • Bank Statements
  • Bank Reconciliation
  • Payroll (Salary, Bonus, Dividends and Other Income)
  • VAT (including MTD submission)
  • Corporation Tax
  • PAYE
  • Construction Industry Scheme (CIS) Payments
  • Reporting
  • Trial Balance (including General Ledger and Accounting Rules Engine)
  • Accounting Adjustments
  • Opening Balances

Personalise ZotaBooks by adding:

  • your company or companies
  • projects you are working on
  • bank accounts
  • users

Manage access to ZotaBooks by:

  • assigning users to pre-defined security groups
  • define your own security groups

All of the above is provided as standard, no matter which price plan you choose.  The difference between price plans is the amount of usage allowance included.

How do I track how much of my allowance I have used ?

ZotaBooks provides a “Billing & Charges” app, this track every item used from your monthly allowance.

The dashboard displayed on login, shows usage in the current month.

How do I know which price plan I need ?

We understand this can seem hard to work out, so for the first 3 months we provide unlimited usage.  This allows you to work out how which price plan is best for your needs. 

For most single person freelancer businesses the starter plan of 100 transactions, 30 files and 5 users should be sufficient, costing just £10 per month.

I am a small business, why do I need to use accounting and business software ?

HMRC is increasingly moving to Making Tax Digital (MTD), with VAT MTD having gone live in April 2019.  As the pace of digital submission increases, the need to keep digital records becomes ever more important. With the need to keep accounting records for 7 years, digitally storing the accounting and business record on the cloud is looking ever more necessary.

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